4 Ways to Make Your Conference Room Work Harder

By Jessica Speer, Furniture Manager

4 Ways to Make Your Conference Room Work Harder

If your office is anything like ours at Perry Office Plus, it’s a hub of activity many days of the week, so when our clients are setting up or revamping their conference areas, we focus on 4 main areas:

1. Get the Right Table Size & Shape

Conference tables come in many shapes and sizes! We recently did a project with a wedge-shaped table to match the shape of the room. Whatever you can imagine for your conference table, chances are, it can be done!

Make sure size is appropriate for the room. Ideally, you’ll want 4’ of clearance on all sides of the table, and more if you plan to use a buffet or presentation stand at one end.

Consider ditching the traditional large conference table for a cluster of smaller tables that can be rearranged – or even removed – as needed to give your space maximum flexibility.

People come in all shapes and sizes, so do Prep tables from Community! Prep tables are designed to be used anywhere and everywhere.

People come in all shapes and sizes, so do Prep tables from Community! Prep tables are designed to be used anywhere and everywhere.

2. Provide Power & Data Connections

Outlets for power and internet connections for tabletop devices are often overlooked, but hard to live without!

If you’re able to plan ahead during a remodel or new construction, design a power source near the table (such as in the floor to avoid tripping hazards when you add cords). But if you need a way to connect to that wall outlet, there are some attractive options, like the wire raceway from Connectrac (see below). You can also have the power modules built into the table for easy accessibility.

Connectrac On-Floor Wireway systems install directly on top of any type of fl ooring. They are the industry’s newest alternative to core drilling and trenching for access to power and technology in open spaces.

Connectrac On-Floor Wireway systems install directly on top of any type of fl ooring. They are the industry’s
newest alternative to core drilling and trenching for access to power and technology in open spaces.

3. Build in Tools for Presentation and Brainstorming.

The types of meetings you have in your conference room will dictate the type of communication tools you’ll need.

Formal presentations? Have a lectern for your speaker.

Powerpoint or webinars? Don’t forget the TV or projecting surface. If it won’t be wall-mounted, you can add a buffet to set the equipment on.

Brainstorm much? Whiteboards can be wall-mounted or even mobile. Glassboards really add some sophistication to your room while serving the same function.

Personalize your Clarus glassboard with a splash of color by selecting from an unlimited number of Glassboard surface colors and printed designs, ten steel frame finishes and four caster shades.

Personalize your Clarus glassboard with a splash of color by selecting from an unlimited number of Glassboard surface colors and printed designs, ten steel frame finishes and four caster shades.

We installed this custom Glassboard in a University of Mary Hardin-Baylor board room.

We installed this custom Glassboard in a University of Mary Hardin-Baylor board room.

4. Make the Right Seating Choices.

When choosing chairs for your conference room, keep a few things in mind.

Consider the length of your typical meeting and, if they tend to go long, place more importance on chair comfort and support.

If you have space restrictions (i.e. A small room for many people), consider chairs without arms to fit more guests at the table, or place some smaller complimentary chairs along the perimeter to max out the seating.

Keep it simple. Overall, a conference chair is not intended for all-day use and should accommodate all kinds of people, so it’s best to choose a chair with few adjustments required to be comfortable. A good option in this vein is the Clarity chair from Allsteel. The weight-activated mechanism fits many body types without having to make any physical adjustments. This video gives you a little overview of why it works so well in spaces like this:


Final Thoughts: When in doubt – or even if you’re not – ask a professional.

The Furniture Consultants at Perry Office Plus have worked with a wide variety of clients and created all kinds of conference rooms, collaborative areas and meeting spaces. We’re happy to share what we know about furniture, space planning, layout and design to help make your room exactly what you need it to be.

(800) 234-6605 or furniture@perryop.com

About Perry Office Plus
We're Central Texas' largest independent office products & furniture dealer and have been locally owned and operated since our establishment in 1920. Visit our website to shop for all your office supplies and call any of our fantastic Customer Service Reps if you have any questions or need help with your office products.

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