2 (of 100) Ideas for Better Organization

Here are two of the 100 Ideas for Better Organization, from SMEAD:

23. AVOIDING INTERRUPTIONS
Ever feel like your work day is fueled by a string of interruptions? Urgent or not, these time bandits can make it difficult to get work done.

  • When interrupted, assess right away if the issue can be handled within five minutes. If so, go ahead and deal with the interruption. If not (and if it isn’t urgent), schedule a time in your calendar later in the day to discuss the issue.
  • Set regular times in your calendar to meet with colleagues, supervisors and subordinates. This way multiple questions and problems can be discussed at one time.
  • Send out a weekly project update electronically to avoid repeating the same conversation with co-workers and teammates.

* * * *

32. ACTIVE PAPERWORK

While creating a To Do list will make sure you take action on important tasks, you still need a home for holding the paperwork, so you can find it easily when needed.

  • Sort active papers into piles that reflect the action you need to take. Examples include: To Do, Pending, Waiting for Follow-up, To Pay, To Call, To Write, To Read, To Enter and To File.
  • Place either a wire step file or a Smead Premium Expanding File off to one corner of your desk. For the step file, label long-lasting Smead Colored Folders for your action categories. For the desktop file, label the tabbed sections for the action categories you will use. File the papers from your categorized piles into the appropriate folder or section, until the related task pops up on your To Do list.

Click here to download 100 Ideas for Better Organization (PDF).

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